Oral Presenter Information

Thank you for agreeing to give a presentation at ASIC 2024! Here is some information to help you set yourself up for success at the conference. Additional conference details will be emailed to you over the next few months and then added to the website here. Please bookmark this space for future reference. 


Oral & Poster Presenter Tasks

  1. ASAP: Please let Rhanee Palma or AQRC Events Staff know if there are any updates to your presentation title, description or authors OR if you can no longer attend in-person. 
  2. ASAP: Book your accommodations & travel: You can view our partner hotels and group rates on our website here.
  3. January 31: Register for the conference! You can register online here for the early bird rate. The registration rate increases on February 1st. All virtual and in-person poster and oral presenters must register.
  4. January 31: Sign & return the consent to record form below and upload to this UCD Box Folder.
  5. January 31: Submit your biography online here by January 31st if you have not previously shared your biography (List of biographies received in the past 6 months).
  6. April 15-19: Virtual platform training for presenters
  7. April 23: PowerPoint presentation due to this UCD Box Folder.

Conference Documents

Document Description
Consent to Record All presentations will be given live and recorded for attendees in different time zones. As presentations are recorded, they will be simultaneously live-streamed to our virtual platform, WHOVA. All speakers and session chairs must sign and upload to this UCD Box Folder.
Whova Platform for Attendees Guide to how to make the most of the Whova virtual platform. Includes a brief 6-minute video!
Whova Platform for Presenters Guide to how to make the most of the Whova virtual platform as a speaker. Includes a brief 7-minute video!

Oral Presentation Details

Your Presentation

  • Your presentation will be 12 minutes in length, not including Q&A time. Please remember to practice your presentation to ensure it stays within the time limit. With over 150 presentations, it is vital everyone stays on-time so that all presenters receive their share of time and questions are not cut short. Moderators will interrupt your presentation if you begin to go over-time.  
  • If you will be showing a PowerPoint to attendees, you will need to submit it to us before the conference. PowerPoint presentations are due April 23 at 5PM PST. The presentation must be in widescreen 16:9 format and saved as a PPTX file. Your PowerPoint will be pre-loaded onto conference computers and you will control it through a slide advancer that you will point at the back of the room.
Submit your PowerPoint to this Box Folder no later than April 22 at 5PM PST. 
  • If you are willing to share a copy of your PowerPoint with the audience, you may add a link to it on the Virtual Platform but you will need to host the PPT on your own system (Box, Google, etc).
  • Virtual Presentations: If you are giving a virtual presentation, your 12-minute presentation will be given through zoom. 

Q&A

During your sub-session, presentations will occur back-to-back. Then the 3-4 presenters of that sub-session will participate in a group Q&A. Questions will be submitted from the audience via the Whova platform. The Whova platform will accept questions submitted through the phone app or the computer web browser. If an attendee does not have access to either of these, they can submit a question to a volunteer in the back of the room to be added to the platform for consideration. Moderators will have full discretion on which questions to ask live of presenters.


Virtual Platform Whova

By March 20th, you should receive an invitation from event-noreply@whova.io to the virtual platform, Whova. You will be able to review and update your biography and presentation from here. If you do have any major updates to your presentation, please let Event Staff know so that we can correct the information on our website. I also suggest uploading a photo to your Whova profile.

Please review this short Whova Speaker Guide and this Whova Attendee Guide to become better acquainted with the platform’s capabilities. We will also have several trainings the week of April 15th on the platform.

Join a virtual training on Whova!

We recommend attending one of the upcoming trainings on the virtual platform that will be used during the conference. You can learn how to navigate the platform for various activities and available to answer general logistical questions. We highly recommend you attend a training session below if you are a virtual presenter and encourage all in-person presenters to attend one as well. To join a training, visit the virtual platform Whova and choose a Rehearsal Session to join.

  • Dates coming soon!

Whova Platform Rehearsal Session

Whova Rehearsal Session

Virtual Oral Presentation Details

Virtual presentations are accepted on a case-by-case basis with the session chairs.

Virtual presentation details can be found here. (Link coming soon)


Poster Presentation Details

Poster presentations can be virtual and in-person. 

Poster presentation details can be found here. 


Health & Safety Information

While the COVID-19 pandemic has slowed, there are still many forms of sickness that will constantly be threatening our health. As an event hosted through UC Davis, we will always follow any UC Davis guidelines for hosting in-person events to keep you, as our attendees, our staff, and our communities safe. Currently, there are no restrictions on events, but we do request your support in keeping our event spaces clean and safe for all attendees. 

  • Please attend the event in-person only if you are feeling healthy. If you require a switch to virtual at any point, please contact Event Staff and they will help you with switching your registration ticket. 
  • Stay home and wear a mask if you have the sniffles
  • Please be respectful of those that ask for distance while speaking

Questions?

Contact your session chairs, Conference Manager, Rhanee Palma (rppalma@ucdavis.edu) or AQRC Event Staff (airqualityevents@ucdavis.edu).