Virtual Presentation Details

Virtual presentations are accepted on a case-by-case basis. You must confirm your virtual presentation with Rhanee Palma by April 1st. Virtual presentations will be presenting through Zoom. The speaker will need to be available for a live Q&A discussion over zoom with other presenters during their designated session time. 

Session Logistics

• Each session will host 3-4 speakers. Your session moderator will introduce the session, introduce each speaker before they present and then will host a group Q&A at the end of the sub-session with those 3-4 speakers. 
• Your zoom presentation will be displayed on the large conference screen in the conference center and live-streamed to virtual audiences during your presentation time slot.
• You will join your session via Zoom only (DO NOT JOIN WHOVA HERE). Zoom links will be shared the week of April 11. Please log-in to your zoom session about 15 minutes prior to your presentation slot. After a quick tech-check you will go off camera and on mute until your presentation and the group Q&A.
• You will join on-camera when the live Q&A happens for your sub-session. Your moderator will ask questions from the audience to you verbally to answer verbally.  

Joining a Session Via Zoom

• To join your session, you will receive a zoom link by April 11th. If you do not receive one, please contact Rhanee Palma.
• You will need to join your zoom session 15 minutes prior to the start of your session.
• You will check your microphone and camera with the tech support in preparation for the live Q&A. 
• Once your session has ended, you may leave the zoom and participate in all other sessions via the Whova Platform. 
• You may also submit a copy of your PPT presentation here to be shared on our website after the conference has concluded

Your Presentation

• Your presentation will be 12 minutes in length, not including Q&A time. Please remember to practice your presentation to ensure it stays within the time limit. With over 150 presentations, it is vital everyone stays on-time so that all presenters receive their share of time and questions are not cut short. Moderators will interrupt your presentation if you begin to go over-time.  
• If you will be showing a PowerPoint to attendees, you will "share your screen" to share the presentation with the live audience during your presentation.
• We also request that you submit it to us before the conference so we have a back-up in case there is an internet issue. PowerPoint presentations are due April 23 at 5PM PST. The presentation must be in widescreen 16:9 format and saved as a PPTX file. 

Tips to Deliver Effective Presentations in the Virtual Atmosphere:

• Slide Design: Format your slides for readability! Too much text makes it difficult for attendees to connect. Make sure to also be cognizant of your font style, text color, and background designs.
• Prepare and Practice: Rehearse in front of a friend or family member ahead of time to identify key speaking mechanisms for virtual audience engagement.
• Notes for Recording Yourself:
  • Tape a photograph of a group/crowd of people on your wall to serve as a friendly reminder to acknowledge the audience.
  • Don’t just read off the slides! Make sure to present with intention and confidence.
  • Stay energized and animated for the full duration of your recording. Check to make sure that your volume, tone, body language, and general speaker presence remains consistent throughout the presentation.
  • Re-watch your recording before submitting it to make sure you’re happy with the results and it stays within the time allotment.